• Medical Affairs

  Submitting Your Immunizations

  To safeguard your submissions, Medical Affairs (MA) will only accept immunization submissions via eDOC-U located in the Officer Secure Area (OSA). Any immunizations or medical documents sent via email will be deleted and cannot be processed.

  How to Submit Your Immunizations to Medical Affairs:

  1. Upload your Immunization documents through eDOC-U located in the Officer Secure Area (OSA). Document upload instructions are located in the eDOC-U function by clicking the “Help” link. Please read the “Helpful Hints” below to ensure you are submitting complete and correct documentation.
  2. When your immunizations are successfully processed, you will receive an email notification. Verify your status by checking your OSA Dashboard. Select the “Show Immunization Details” at the bottom of your OSA Dashboard as displayed below.
     
     
  3. If you do not receive notification after the maximum processing time, contact MA. Approximate processing times are posted in the Processing Timeline table located near the bottom of this webpage.

  Medical Affairs no longer maintains paper or electronic copies of immunization documents. Once the information is received, verified, and entered into your medical database, the document is deleted. Retain a copy of your immunization documents and eDOC-U upload confirmation email for verification and future reference.

  If after submitting your immunizations through eDOC-U you notice:

  • Your immunization document is not displayed as pending in eDOC-U AND
  • Your correct immunizations and dates are not displayed

  Re-upload the document in eDOC-U. Send an email with your name, SERNO, and the names of the missing immunizations to PHSCCimmunizations@hhs.gov.

  Immunizations Questions ONLY (DO NOT EMAIL IMMUNIZATION RECORDS): PHSCCimmunizations@hhs.gov
  

  Processing Timeline
  (excluding weekends & federal holidays)

  Month	Jan	Feb	Mar	Apr	May	Jun	Jul	Aug	Sep	Oct	Nov	Dec
  Average Processing Time	14-21 days	2-3 days	2-3 days	1-2 days	1-2 days	1-2 days	2-7 days	2-7 days	2-7 days	14-21 days	14-21 days	14-21 days
  Maximum Processing Time	30 days	7 days	7 days	7 days	7 days	7 days	10 days	10 days	10 days	30 days	30 days	30 days

  Helpful Hints

  Immunizations & Medical Records Submission
  RECORD TYPE	CORRECT	INCORRECT
  Vaccine and Medical Records	Complete date (mm/dd/yy)-Each record	Complete date (mm/dd/yy)-Each record Incomplete or no date
  Vaccine Series	Separate date for each vaccine dose	All series with the same date, Indef or dated as ‘Indef’
  Titers	Recorded positive, or immune, or numerical value result	Non-reactive, negative, or equivocal, or non-susceptible
  PPD	Recorded and dated negative reading result	No recorded result or reported undated result
  All Documents	Full name and SERNO included	Partial name or no identifier
  Waivers	Look for waiver status in Direct Access	Look for Waiver status in CCMIS Officer Secure Area

  Commissioned Corps Required Vaccines:

  1. PPD—negative result, or negative CXR or Quanti-Feron (QTF) < 1 year for a positive PPD history

  2. Tetanus < 10 years

  3. Hepatitis A—two doses, or a positive titer

  4. Hepatitis B—three doses, or a positive titer

  5. MMR—two doses, or positive titers for measles, mumps and rubella

  6. Varicella—two doses, or positive titer for history of chicken pox disease

  7. Influenza—one dose (current season/ year)
• USER ASSISTANCE

  Please check our Frequently Asked Questions (FAQs) . FAQs are located at the top of the page next to the search function.

  Having Access Issues or Need IT Help? Please contact the Commissioned Corps Helpdesk at: CCHelpDesk@hhs.gov

  COMMISSIONED CORPS NEWS

  Officer Spotlight November 2024

  Officer Spotlight

  Practice Hours Opportunities

  Practice Hours Opportunities

  2023 Temporary Grade Promotions

  CC News Announcement 2023 Temporary Grade Promotions

  Changes in Tattoo Policy in CCI 412.01, Uniforms and Appearance

  Changes in Tattoo Policy in CCI 412.01, Uniforms and Appearance

  Surgeon General Priorities

  Surgeon General Priorities

  January 2021: United States Public Health Commissioned Corps Doctrine

  The link above will take you to the Noncompetitive Promotion Roster for Promotion Year 2020.

  FAQs Practice Hours and Special Pay Changes

  This is first in a series of FAQs, more FAQs will be forthcoming on Practice Hours and Special Pays.

  Coronavirus Disease 2019 (COVID-19) Mission - Deployments Readiness Updates

  As we position ourselves to assist with controlling the spread of the Coronavirus Disease 2019 (COVID-19), please note that we’re in an “all-hands on deck” status. Messaging has gone out from the Assistant Secretary for Health reminding Commissioned Corps officers of their deployment responsibilities...

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